How do you ensure your private notes are secure?

Look for an app that offers full encryption to ensure that only you and your intended recipients access the content of your notes. End-to-end encryption means the service provider cannot read or access your data. Reputable apps often prioritise this feature and have independent security audits to ensure their encryption methods are robust and safe. It is also essential to consider the app’s data storage location. Choose an app that stores your data in secure locations, preferably with data centres in your region, as this ensures that your data is subject to the same privacy regulations as you.

Enable Two-factor authentication (2FA)

Adding two-factor authentication to your account increases its security. When you enable 2FA, you will need something you know and something you have to log in. This ensures that even if someone else has your password, they won’t be able to access your account without also having access to your second factor.

There are several ways to set up 2FA. One standard method is to use a time-based, one-time password generator app, like Google Authenticator or Authy. Each login attempt requires a new, unique code, ensuring that each login attempt requires a new, unique code. Another method is to receive the code via SMS or email, although this is generally less secure than using a dedicated authentication app.

Use unique passwords

Passwords should be firm to protect your private notes. Avoid using easily guessable passwords like your name, birth date, or common words. Instead, opt for long, random passwords that combine uppercase, lowercase, and special characters.

A password manager is invaluable for generating and securely storing complex passwords. It also helps ensure that each account has a unique password. This way, if one account is compromised, the others remain secure. When setting up your password manager, choose a strong, memorable password for the master password, as this will unlock all your accounts. When sharing notes with sensitive information, it’s essential to maintain control over who access the content. Consider using password hints or partial passwords instead of providing full access to the note. This way, you guide the recipient toward the correct password without revealing it entirely.

Regularly review and revoke access

It’s a good practice to review who has access to your notes and revoke access for individuals who no longer need it. This ensures that only authorised individuals view your private notes. Many secure note-taking apps offer access controls that allow you to manage permissions and even set expiration dates for access. For example, if you share financial information with your accountant, you can set their access to expire after the tax season. This approach eliminates the need for manually revoking access, ensuring you maintain control over who can view your sensitive data.

Enable auto-lock and idle timeout

What is a private note? Enable the auto-lock feature on your note-taking application to protect your private notes. This will automatically lock the app after a period of inactivity, requiring a password or biometric authentication to regain access. Set the idle timeout to a reasonably short period, such as 5 or 10 minutes, to ensure your notes are secured even if you forget to lock the app manually. Consider enabling your device’s fingerprint or facial recognition features for added security. Biometric authentication provides a more convenient and faster way to access your notes while maintaining high security.